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Welcome to CrewShift

Who does what in CrewShift and how to find your way around.

Getting started as crew

From the invitation email to a paid invoice, in five steps.

Getting started as a producer

From your first sign-in to paying your crew, step by step.

Signing in

Sign in with Google, Apple or a code by email, and what to do when the code doesn't come.

Install CrewShift on your phone

Add CrewShift to your home screen so it opens full screen and keeps you signed in.

Your inbox

One queue for everything waiting on you or the other side.

Frequently asked questions

Short answers to the questions crew and producers ask most, each linking to the full explanation.

Glossary

Short definitions of the terms you meet in CrewShift, each linked to the article that covers it.

Set up a new project

Create a project, add its schedule and set the work rules.

Hire a crew member

From an empty position to a signed booking in five steps.

Set up your approval chain

Build the tree that routes hours and invoices to the right approver.

Review and approve hours

Approve timesheets or propose changes, from your Inbox or a project's Hours & pay tab.

Handle pay and invoices

Review, approve and pay the invoices your crew send you.

Set up your crew profile

Get your crew profile ready so producers can find and book you.

Accept a job and sign

Reply to an offer, agree the terms and sign the deal memo.

Run a shoot day

Clock in, log your breaks and expenses, clock out and submit the day.

Get paid

Turn approved days into an invoice and follow it until the money is in.

Propose a timesheet change

Correct a submitted day's clock-in or clock-out.

Projects & the shooting schedule

Create a project, build its shooting schedule, and plan scenarios before you change the live plan.

Scenarios

Try a different schedule or team in a copy of the plan, compare what it costs, and promote it to the live plan when you're ready.

Schedule changes

What happens to your booking when a shooting day is added, removed, moved or cancelled.

Work rules

The settings that turn clocked hours into pay, and where producers and crew find them.

Fijn Weekend

The standard working terms for Dutch commercials, and the values CrewShift applies when a project uses them.

Templates

Reuse work rules, team setups and cost codes across projects.

Personal projects

Track hours and invoice your own clients, even when the production isn't on CrewShift.

Building your crew

Add positions, find people, agree terms and share the project with co-producers.

Negotiations

The thread of offers where producer and crew agree the terms of a booking.

Deal memos

The digital contract that turns an accepted offer into a confirmed booking.

ZZP record

The record of one engagement. It shows the self-employment terms you agreed, the hours worked and what's missing, without a verdict.

Entrepreneurship profile

Your own figures, documents and declaration as a freelancer, and who you share them with.

Clocking in and out

Record your hours, breaks and expenses on a shooting day.

Timesheet changes

Fix a day's clock-in or clock-out by proposing a change. Timesheets have no reject button.

The approval chain

Who signs off whose hours and invoices, and in what order.

How pay is calculated

How clock times and work rules become the amount you are paid.

Invoices

Billing approved hours, from draft invoice to payment.

Project finances

Where you see what a production costs, what each figure means, and the reports you can download.

Your account, data & privacy

Language, diagnostics, email alerts, what producers see, data export and deleting your account.

Use CrewShift with your AI assistant

Connect the AI assistant you use to CrewShift, see what you can ask it, choose what it may do, and disconnect it again.

Crew-day credits

How crew-days are counted, when they're charged, and where to see what's left.