Schedule changes

When a producer adds, removes or moves a shooting day, CrewShift doesn't touch anyone's agreed dates on its own. It asks first. Every crew member the change affects gets a schedule change request in their Inbox and decides what happens to their booking.

When a date changes

Requests come from edits on the production calendar and from promoting a scenario to Main. They go to crew whose offer was accepted, including those with a deal memo sent but not yet signed, and to crew who are booked. Crew still negotiating get no request: the producer adjusts the offer instead.

No request is raised for:

• a new call time or location on an existing day (a call time change gets its own notice)
• a parallel unit on a date that already has a shooting day, like Day 14A next to Day 14
• a new day you're off on, because you or your department aren't scheduled on it (a moved day you're off on shows as removed)
• a change to a day outside your booking, as long as the shoot's first and last day stay put
• a cancelled day or a release (see A day is cancelled or you're released)

The producer sees how many crew were notified. If they edit the schedule again before you've answered, the new change is added to the request you already have.

The request shows Your agreed dates next to New project window, which holds your own dates after the change. A moved day moves with you and a removed day drops off. If you picked specific working days, a day added to the shoot isn't added to yours unless one of you proposes it. If you're booked from one date to another, a day added inside that stretch is added. Crew booked for the whole shoot follow the new window.

Under What changed you see each day marked as added, moved, removed or updated, with the old and new call time and location. When your own first and last day stay the same, the card shows Project window unchanged instead of the two date ranges.

Crew also get an email when a request is waiting on them. Producers see requests in the Inbox only. You can switch the email off under Email notifications.

Responding

Open the request in your Inbox. You can answer only when it's your turn, with these buttons:

• Accept new dates: you take the dates shown under New project window.
• Sign amendment: shows instead of Accept new dates on a signed booking. Check the dates and what changed, check that your full legal name is filled in correctly, and sign.
• Propose my dates: pick the working days you can do within the window shown. A day rate and notes are optional. On an hourly deal the day rate is ignored.
• Decline: you say no to the change.

When the other side has proposed different dates, the card shows them under Producer proposes: or Crew proposes:, and accepting or signing takes those dates, plus the proposed day rate if there is one.

After a crew member proposes their own dates, the request moves to the producer, who gets the same buttons. The producer can also withdraw a request with Cancel request, from the card under On me or, while it still waits on the crew, under Waiting in the Inbox. Cancelling only closes the request. The day stays where the producer put it.

Declining before the deal is signed cancels the whole negotiation, and the app warns you first: "Declining will cancel the negotiation." On a signed booking your old signed dates stay in place, so work it out with the producer. If you can't make a moved day, the producer can release you from it. You may then be owed a late-cancellation fee, counted from the original date. The producer can settle it with you by mutual agreement (see Late-cancellation fees).

If a deal memo is also waiting for your signature, answer the date change first. The memo can't be signed while the request is open.

Following the status

A request that needs your answer sits under On me in the Inbox. While it waits on the other side, you find it under Waiting with a line saying who has it, such as "Waiting on" and the crew member's name, or Waiting on producer.

Each request carries a tag for the booking behind it: Signed deal or In negotiation.

When the crew member accepts or declines, the producer finds the answer under Recently completed for 7 days, marked Accepted or Declined. A decline on a signed deal also names the dates that person won't be on. A decline before signing reads "Offer lapsed", because the crew member isn't booked anymore.

Requests close by themselves when the negotiation behind them ends, for example when the offer is cancelled.

A day is cancelled or you're released

Cancelling a day or releasing you from it doesn't need your answer, so there's no request. You get an email, and Today shows what happened:

• On a cancelled day you see This day was cancelled, with the reason if the producer gave one.
• When you're released, or not scheduled that day, you see No clock-in needed with "You've been released from this day" or "You're not scheduled to work this day".

There's nothing to clock on those days. A late cancellation can earn you a fee, which arrives as a draft invoice: see Late-cancellation fees.

Call time changes

When the call time of an upcoming day you're booked for changes, you get a notice in your Inbox under Call time changes, with the old and the new time, plus an email. Nothing needs signing: press Got it to clear it. Several changes in a row arrive as one email.

Producers: see Moving a day with signed crew and Cancelling a day or releasing crew.