Set up a new project

Most of the setup happens in the New project wizard and on the project's Planning tab.

Step by step

1. Under Projects, tap New project (the + at the top on a phone). With one open project, the Projects tab opens it, so go back to the list first. On Project details, fill in the Title, Production company and Billing address. All three are required (crew invoices are addressed to that company), and Next stays disabled until they're filled and any KVK number has 8 digits. Company, address, KVK number and VAT number are filled in from the Company section of your profile. Change them here when this production bills through a different company. KVK number and VAT number are optional, but both get printed on crew invoices. Check looks the VAT number up in the EU's VIES service. Base of operations (city) is optional too. Tap Next, pick Fijn Weekend or Custom on Work rules and tap Create. With Custom, the rules open right there, so you can adjust them before you create the project. You can change the details later with the pencil (Edit project).
2. Open the project's Planning tab. In Schedule, pick a date or a range of dates and tap Add day (or Add days for a range). Choose the category Production (then Prep, Shooting or Wrap), Office day or Travel. Each crew member on a production day uses one crew-day once their deal memo is signed. Office and travel days are free. To add a second day on the same date, a second unit for example, select the date and tap Add another day on this date. The new day gets a letter ("14B"), and you can relabel the existing one as "14A". See Adding shooting days and Day types.
3. Settle the work rules before you send your first deal memo, because once a crew member signs one the project's rules are locked. Fijn Weekend is fixed. You can't change a value or give a department or crew member an exception. Custom starts from the Fijn Weekend values. With Custom selected, Apply preset or template starts you from a preset or one of your templates instead of the Fijn Weekend values. Change them right there while you create the project, or later under Work rules with Edit rules. The rules set base hours, overtime and premiums, and every pay calculation uses them. Per diems aren't part of them. You set those per day on the schedule (Per diems).
4. Then build your crew: add the positions you need and send offers. Set up your approval chain too, so it's clear who signs off whose hours.

The project status follows the schedule by itself (Project status), and you can add co-producers or a crew info package whenever you need them.