Work rules

Work rules turn clocked hours into pay. Every project has its own set, and it applies to everyone on the project unless a department or crew exception says otherwise.

Where to find them

On the project overview, tap Work rules. A summary of the rules opens.

Producers tap Edit rules to open the Work rules page. Once a deal memo is signed, Locked takes the place of Edit rules. On a Custom project an Edit overrides button then appears under the rules, for the exceptions you can still change. The off-plan thresholds sit at the very bottom of the summary.
Crew see the project rules with their department's and their own exceptions applied. Once you've signed, your deal memo holds the copy you're paid on. Only the producer and co-producers can change them.

On a personal project you set the rules yourself. See Personal projects.

What the rules cover

The Work rules page has these sections, in this order. Under any model other than Daily + overtime, the sections that model doesn't use are hidden.

Compensation model: how a day is paid. Daily + overtime is the standard. The others are Flat per day, Hourly, Flat per month and Project buyout. Hourly pays worked hours × the agreed hourly rate, with no day fee, overtime or premiums (Hourly pay).
Day types: the Base hours of a full day (10 by default), the base hours of a day with running lunch or French hours (8), and the Lunch duration (min). A half day has its own Max hours and Fee percentage, 6 hours at 75% by default. A half day that runs past its max hours is paid as a full day.
Office day: the share of the day fee an office day pays.
Overtime: tiers that each start after a set number of hours and pay their own rate. The first tier starts at the base hours.
Consecutive days: the rate for the 6th and the 7th day in a row.
Night premium: when the night starts and ends, and its rate.
Premiums: the Sunday/holiday rate, the Sleep-in day fee with its Sleep-in cutoff (after midnight), and Premium-free Sundays/holidays. That last one is a share of the scheduled shoot days. At 10%, one Sunday or public holiday per 10 shoot days pays no premium, starting with the earliest. At 0% every one of them pays. Fijn Weekend keeps it at 0%.
Turnaround: the minimum rest between days, over a weekend and around a day off, and what each hour of missing rest pays.
Travel pay: rates for short and long trips, with your own transport or with equipment.
Mileage: the rate per km for mileage expenses. New expenses use the current rate, and expenses already logged keep the rate they were saved with.
Daily cap: the Maximum overtime rate, 300% by default. No overtime hour pays more than this, night overtime included.
Late cancellation: what crew are owed when a day is cancelled or they're released at short notice, and whether a fee can be waived by agreement. See Cancelling a day or releasing crew.

Per diem isn't part of the work rules. You set it on the days themselves. See Per diem.

For how all of this adds up to an amount, see How pay is calculated.

Fijn Weekend or Custom

You pick the Rules source when you create a project:

Fijn Weekend: the fixed work-rules standard for commercials. Every value comes from the standard. You can't edit any of them, not even for one department or crew member. The project carries the Fijn Weekend badge.
Custom: your own rules. They start as the Fijn Weekend values, unlocked. When a producer creates a project, the rules appear below the choice as sections you can open and adjust before tapping Create. To start from a template instead, pick it under Apply preset or template first. After the project is created, you change them on the Work rules page.

What Fijn Weekend contains, value by value, is in Fijn Weekend.

Until the first deal memo is signed you can switch on the Work rules page. Switching to Fijn Weekend replaces your values with the standard, brings back the badge and removes all department and crew exceptions. Switching to Custom keeps the current values and unlocks them.

Starting from a template

Under Custom, tap Apply preset or template and pick one. Check the values it fills in, then tap Save on the Work rules page, or Create while you create the project. Nothing is stored until then.

Save as template does the reverse: it keeps this project's rules for your next project. Templates live on your profile. See Work-rule templates.

Department and crew exceptions

When a department or one person works on different terms, give them an exception (an override, as the app labels it). Only departments with a position on the project are listed, and a crew exception needs someone booked on that position. On the Work rules page, under Department overrides:

Find the department and switch on each section that differs for it, Overtime for example. Sections you leave off show Inherits from project.
For a single person, tap Add crew exception inside their department and change what's different. Their untouched sections show Inherits from plus the department name.
Tap the save button at the bottom. It shows how many exceptions you've set, for example Save (2 department overrides). This button is separate from the Save under the project rules.

A crew exception beats a department exception, and a department exception beats the project rules.

The compensation model can be an exception too. The model that applies to a person decides which rate their offer asks for, such as a day rate or an hourly rate (What you can negotiate).

Fijn Weekend projects don't have exceptions.

When the rules lock

The first signed deal memo locks the project rules and the rules source. From then on the summary and the Work rules page show Locked.

Two things stay editable:

Department and crew exceptions, for crew who haven't signed yet. Open them with Edit overrides in the summary. The card of anyone who has signed is locked: This person already signed a deal memo, so their rules are locked.
The off-plan thresholds.

A signed deal memo keeps a frozen copy of the rules that person agreed to. Later changes to the project rules or to an exception never rewrite it. A change does affect pay for hours calculated after it, for crew who haven't signed.

Off-plan thresholds

At the bottom of the Work rules summary you set when a timesheet counts as off-plan. The worked hours are compared with the scheduled call-to-wrap window.

Overtime tolerance: flag a timesheet when someone works this many hours more than planned. The default is 0.5 h.
Early-wrap tolerance: flag it when they work this many hours less. The default is 1 h.

Leave a field blank to use the default. Approving an off-plan timesheet asks for a reason of at least 10 characters, and that reason stays with the approval (Off-plan days).

Office days are never flagged, and personal projects don't have these thresholds. They only flag timesheets and never change pay, which is why they stay editable after the rules lock and on Fijn Weekend projects.