Negotiations

Before anyone joins a project at a fixed rate, the two sides agree terms through a negotiation — a thread of offers between producer and crew.

What you can negotiate

An offer can include:

• the day rate,
• the dates / work dates,
• the gear you bring, and
• free-text notes.

The hourly rate isn't negotiated separately — it's derived from the day rate by the project's work rules.

Per diem isn't part of the negotiation. It's a production-wide setting the producer configures per shooting day (see the project's day planning) — everyone working that day gets the same amount, whatever their negotiated rate.

Gear

If you bring your own equipment, you can put it on the offer. Your gear lives as an inventory on your profile: in the offer sheet you tick the pieces this job needs, and if one is missing you add it right there — it's saved to your inventory for the next job too.

You price each piece per offer. The day rate stored in your inventory is only the starting price; changing it in an offer doesn't change what's on your profile, and a sent offer keeps the price it was sent with.

A producer doesn't re-price individual pieces. They negotiate one agreed gear total, and the discount that follows from it applies to the gear only — your day rate is never touched by it.

How gear is billed follows the project's pay model: per worked day on daily models, once for the whole job on a buyout or a monthly fee.

Offers and counters

Each side can accept the current offer or counter it. A counter replaces the previous offer and passes the turn back to the other side. You'll only see action buttons when it's your turn — if the ball is in the other court, the offer just sits in your list until they respond.

Rate requests

Instead of naming a number, a producer can send a rate request — an invitation for the crew member to propose their price first. The buttons change accordingly: the crew sees "Propose rate" and the producer "Set rate".

What the producer shares about the production

Some producers publish an info package with the job: a logline, a short description of the production, its genre and format, a budget band rather than an exact figure, the city crew are expected to travel from, a content and safety checklist, and the names already attached. Not every project has one — it is optional, and you see it only once the producer publishes it.

A summary sits on the negotiation itself, next to the offer. Once you are confirmed on the project, the full version lives on the project's Planning tab.

Links point at the producer's own storage — a mood board on their Drive, a lookbook, a script. They open outside CrewShift, in a new tab or your phone's browser, so what you can do with a file is whatever the producer's sharing settings allow. Links come in two stages: some are shared while you are still negotiating, others open only once you have signed the deal memo. Whether there is more after signing is up to the producer.

The content and safety checklist is there so you can weigh what the work involves — stunts, water, animals, heavy night work, intimacy — against your own boundaries before you accept.

If the negotiation ends without a booking — declined, cancelled or expired — the package stops being visible to you.

Producing rather than taking the job? Building and publishing a package is covered in Project info package.

Following the status

A negotiation moves through these stages, shown on a badge:

Proposed

An offer is on the table, awaiting a reply

Countered

The other side replied with different terms

Accepted

Both sides agreed the terms

Deal memo sent

The producer sent the contract to sign

Confirmed

Signed by both — the booking is real

Declined / Cancelled / Expired

The negotiation ended without a booking

Inviting someone who isn't on CrewShift yet

When you send an offer to an email address, CrewShift creates the negotiation first and then emails an invitation in your app language. Until that person signs in, the negotiation shows "… hasn't signed in yet" with a Resend invitation button — use it if the email didn't arrive or landed in spam.

Three things can stop the invitation on the way out, and each has its own message:

• Invited recently — the address already received an invitation in the last 24 hours. The offer is waiting in their inbox as soon as they sign in; nothing else to do.
• Email could not be sent — the offer is saved, but the message bounced at our mail provider. Open the negotiation and press Resend invitation.
• Address belongs to a producer account — producer accounts can't hold a crew position. Ask the person for another address.

Ending a negotiation

Crew can decline an offer; producers can cancel one. Both are final, so you'll be asked to confirm. There's no mid-thread "reject" — to push back, send a counter instead.