Review and approve hours

You review hours as the producer, or as an approver in the approval chain with the Timesheet duty. Timesheets waiting for your sign-off land in your Inbox.

Step by step

1. Open your Inbox and go to On me.
2. Tap a timesheet to open the day. You see the clock times, breaks and expenses. The pay breakdown only appears if you're the producer, a co-producer, or hold Finance for that crew member.
3. Tap Approve, or Propose changes if something doesn't add up.
4. Your approval sends the day to the next approver up the chain. Once the producer or a co-producer approves it, the hours are final and the crew member can invoice them. On a project without a chain, Approve makes the day final straight away, from the Inbox row or from the opened day. More in How it works.

You can't approve your own hours. They start with the approver above you.

Off-plan days

Every day is checked against its planned call-to-wrap. A day that ran 30 minutes or more longer gets an amber over plan badge on its row. An hour or more short gives a blue under plan badge. Those are the defaults, and the project can set its own off-plan thresholds. The department header counts how many off-plan days it holds. Opening an off-plan day shows a note with the planned hours next to the hours worked. Office days never count as off-plan.

Approving an off-plan day takes one extra step. Reason for off-plan day opens and asks why the day ran differently. Type at least 10 characters and tap Approve with reason. The reason is saved with your approval in the approval log.

Approving several at once

The queue is grouped by project, then by date and department. Every row has its own Approve button, so a day that looks right takes one tap.

To approve a batch:

1. Tick the rows you want, or tick a department header to select everyone in it.
2. Tap Approve in the bar at the bottom. It shows how many you selected.

If some of them are off-plan, you write one reason and it goes on every off-plan day in the selection. When only part of the batch goes through, you see "Approved 3 of 5. The others are still waiting on you." The ones left over stay selected.

A row with a change still open shows Changes requested where the Approve button would be. Selecting a whole department skips it until the change is settled (Timesheet changes).

Team view

You can also review per project. Open the project, go to Hours & pay and switch from My hours to Team. The list shows everyone whose hours route to you, split into approved, pending and passed on. Passed on means you approved those hours and they've since moved further up the chain. Open someone to see their days, then approve or propose changes from there. Amounts only show for crew whose invoices you approve with Finance. Otherwise you see hours and status only.

As producer you get no switch. A project's Hours & pay tab lists the whole crew, and you can approve from there too.