How pay is calculated

CrewShift works out your pay from your clock times and the project's work rules. Nobody types in an amount. You and the production see the same breakdown, line by line. The figures are calculated estimates, so check them before you rely on them or send them anywhere.

Which rules count depends on your deal. Once you've signed your deal memo, the rules frozen in it apply, whatever the project changes later. Before that, you're paid on the project's current rules, including any exception set for your department or for you.

The day fee

Pay starts from your agreed day rate. A full day pays all of it and a half day pays a share (75% by default). In the breakdown this is the Regular hours line.

Your hourly rate is the day rate divided by the full day's Base hours in the work rules, 10 by default. So €450 a day gives €45 an hour. The hourly rate stays the same on a half day or a running-lunch day, and overtime, night premium and turnaround are all paid from it. A day can also be paid by the hour instead of a fee, see Hourly pay.

Overtime

Overtime looks at the hours you worked from clock-in to clock-out. Lunch is working time. Only breaks marked Excluded from hours come off, see Breaks.

Every hour past the base hours is overtime, paid in tiers at a rising percentage of your hourly rate. The default tiers are 150% from 10 hours, 200% from 14 and 300% from 16. The breakdown lists the hours in each tier with its percentage. The Daily cap is the highest rate any hour can reach (300% by default).

On a day set to Running lunch or French hours, overtime starts after the shorter continuous base (8 hours by default) and every tier moves down with it: 150% from 8 hours, 200% from 12. The lunch setting belongs to the shooting day, see Adding shooting days.

Premiums

Premiums come on top of the day fee and overtime, each on its own line.

• Night premium: regular hours inside the night window (22:00 to 06:00 by default) earn the night surcharge on your hourly rate, +50% at a 150% night rate.
• Weekend premium and Holiday premium: on a Sunday or a public holiday you get a share of that day's fee on top (+50% by default). Overtime isn't included in it. Saturdays never qualify. It applies on production, office and travel days. If the work rules grant premium-free Sundays and holidays (a share of the production days), the first Sunday and holiday production days in the schedule pay no premium. Later ones, and Sunday or holiday office and travel days, pay it as usual.
• Consecutive day: from your 6th workday in a row you earn a share of the day fee on top, and a bigger one from the 7th (+50% and +100% by default). The lines read Consecutive day 6, Consecutive day 7 and so on. A rest of less than 48 hours after five or more days in a row doesn't break the run.

Sleep-in day

A late wrap can earn you a Sleep-in day line on the next day. You get it when yesterday was at least your second workday in a row and you clocked out after midnight but no later than the sleep-in cutoff in the work rules (02:00 by default). The next day has to be a production day. The line pays the day rate × the Sleep-in day fee, one full day rate by default. Because it comes from yesterday's clock-out, it can turn up on a day that otherwise looks ordinary.

Turnaround

Turnaround is the rest between one clock-out and the next clock-in. The work rules set three minimums, shown here at their defaults:

• between two workdays: 10 hours
• around a single day off: 34 hours
• over a weekend, meaning a break of two days or more after five or more workdays in a row: 58 hours

Every hour short is paid at your hourly rate × the rate for missing rest (150% by default). The line is Turnaround premium, or Weekend turnaround premium when the weekend minimum was missed.

The weekend minimum is only checked once the production gives you a break of two days or more. You can work ten days straight without it ever kicking in. The consecutive-day premiums pay for that run instead.

Office days

An office day pays a flat share of the day rate, shown as Office day (100% by default). You check in once and log no hours, so there's no overtime and no night premium. The Sunday or holiday premium does apply. Consecutive-day, sleep-in and turnaround premiums only apply on production days (shooting, prep and wrap). See Day types.

Travel days

A travel day is paid on how long the trip took, clock-in to clock-out, on a Travel line. Under the short-trip threshold (5 hours by default) you get the hours × your hourly rate × 75%. A trip of 5 hours or more pays half the day rate instead.

Night premium for travel hours in the night window and the Sunday or holiday premium come on top. There's no overtime on a travel day. Consecutive-day, sleep-in and turnaround premiums only apply on production days (shooting, prep and wrap). See Day types.

Per diems & mileage

These are added on top of your labour pay:

• Per diem: the production sets it per day on the schedule (Per diem). A day you're off carries none.
• Mileage: a trip you log as an expense, paid at the project's rate per km. See Mileage.
• Receipts you log as expenses, and gear your deal pays per day (the Gear line).

Per diems, mileage and receipts count as Dutch doorbelaste kosten. Gear is part of your own service. All of them go on your invoice with your labour and follow its VAT. See VAT and allowances.

Different pay models

Most deals use Daily + overtime, everything described above. The other models:

• Flat per day: the day fee only, without overtime or premiums. Office and travel days keep their own pay, also without premiums.
• Hourly: the hours worked × an hourly rate, see Hourly pay.
• Project buyout: one agreed lump sum for the whole engagement, with no labour line per day.
• Flat per month: a fixed fee for each calendar month you worked in, whatever the days and hours.

A day cancelled at short notice can earn a late-cancellation fee, a percentage of the day fee you would have earned. Travel days, hourly work and the two lump-sum models carry no automatic fee. See Late-cancellation fees and Cancelling a day or releasing crew.

Hourly pay

Hourly pay is straight time: the hours worked × an hourly rate. Worked hours run from clock-in to clock-out, minus any break marked Excluded from hours. Clock times round to the nearest quarter hour. There's no day fee, no minimum number of hours and no overtime. Premiums don't apply either. There's no night, Sunday, holiday or consecutive-day premium, no sleep-in and no turnaround. Per diems, expenses, mileage and per-day gear are paid on top as on any other day. The breakdown shows the labour as one Hours worked line.

A day is paid hourly in two cases:

• An hourly shooting day. Besides Full day and Half day, a shooting day can have the length Hourly, set on the day itself or for one department or crew member. On a daily-fee or flat-day deal it pays the hours worked × the day rate divided by the base hours. Other days keep their own formulas, and on a buyout or monthly fee the day stays inside the lump sum.
• The Hourly pay model. When a deal's work rules use the Hourly pay model, every working day pays the hours worked × the agreed hourly rate: production, office and travel days alike, whatever the day's length. An office day check-in records no hours, so under this model office days pay nothing. Plan paid office work as a production day.

Under the Hourly pay model the offer and the deal memo carry an hourly rate instead of a day rate. On a personal project you pick work rules with the Hourly pay model and enter your hourly rate where the day rate would go.

Hourly work carries no automatic late-cancellation fee, whether the day is cancelled or you're released from it.

Where you see it

Each day's breakdown is in the project's Hours & pay tab. All totals are excluding VAT.

• Crew see their own days under My hours, line by line.
• Approvers with the Timesheet right also get a Team view of the crew they approve. Amounts only show there if they also hold Finance or Accounting. The Accounting right adds an Invoices view for settling invoices. See If you're an approver.
• Producers see a roll-up of all crew, plus invoice status.

Once a day is verified or approved, its labour pay stays as signed off. Editing the days around it doesn't re-price it, even when those days would change its turnaround or sleep-in. Only a change to that day's own times does, for example through a timesheet change. On your own personal project your days re-price whenever you change them.