ZZP record

A ZZP record covers one engagement: one crew member on one project, under one deal memo. In it you find the self-employment terms you both signed, the hours actually worked and what the schedule and approval chain show about how the work was organised. If the crew member shares their entrepreneurship profile with you, their declaration and documents are in it too.

There's no score or traffic light in it. The record states what was recorded and names what's missing, and leaves the conclusions to you and your adviser.

To open it, go to the project's Negotiations tab, open a confirmed negotiation and tap ZZP record. Crew members have the same button under the Signed deal memo card in Hours & pay.

How the pieces fit together

1. The crew member keeps an entrepreneurship profile with a signed declaration and their documents, and decides who gets to see it.
2. While you put an offer together, the self-employment signal shows what your own productions know about this person.
3. The deal memo carries the ZZP terms: four answers and two opt-outs, signed by both of you.
4. When the memo carries ZZP terms, invoices on the engagement are refused until the crew member has countersigned it.
5. An interim and a final check take a snapshot of the record automatically. You can run one yourself at any time.
6. Every check downloads as a sealed PDF or a Zip.

CrewShift records and flags. It doesn't decide whether an engagement is employment, and it doesn't replace a model agreement or your adviser. Nothing here ever blocks a booking. The thresholds the record compares against (€38 an hour, the art. 7:610a window, 70% of days) are reference points.

What the record shows

The record has eight sections, laid out the same on screen and in the PDF.

1. Engagement and parties: project, role, dates, and who signed what and when.
2. Terms in the deal memo: see The ZZP terms.
3. Role criteria: what this job title involves. That covers the work and its quality, the specialism it asks for, how far instructions may go, how a fixed place or time is explained, and substitution. Each criterion names its source.
4. Hours and rate: days worked, hours from clock-in to clock-out (with no break deduction), the amount for labour and the effective hourly rate. That rate is set against the €38 an hour proposed for the presumption of employment in art. 7:610aa BW. Below it, every day with its call time, clock-in, clock-out, hours and amount.
5. Embedding in practice: how many days had a set call time, how many levels the approval chain has, and whether the work rules are locked to a template.
6. Dependency on this client: your days, hours and amounts with this person per year, the art. 7:610a BW window on your own projects, and earlier projects of yours they worked on.
7. The contractor's entrepreneurship: the answers from their signed declaration (business risks, acquisition, clients per year, tax treatment, investments) and their documents with expiry dates.
8. Open points: see Open points.

Section 6 always shows your own figures. Once the crew member switches on sharing for the project owner, it adds their totals across all clients per year and the share that sat with you. Section 7 stays empty until then. You can't ask for it from here, because the switch is theirs.

A memo sent without ZZP terms still has a record. Hours, embedding and dependency fill in as usual, and section 2 says the terms were never recorded.

The ZZP terms

Section 2 shows the four answers (Working hours, Place of work, Materials and facilities, Substitution), their notes and both opt-outs as signed, with the date each side recorded them. The opt-outs are for the equated-persons scheme (gelijkgestelden-regeling) and, on cast and extras/stand-in positions, the artists scheme (artiesten-regeling).

How to fill in the terms is under Self-employment terms.

Open points

Open points come from the latest check. Each one is labelled Missing (nothing recorded) or Points to (the record leans in a direction). Points aren't weighted or scored.

Missing

No ZZP terms

The deal memo was sent without them.

Contractor's signature

The crew member hasn't countersigned the memo.

Equated-persons opt-out

The joint opt-out is unticked.

Artists opt-out

The opt-out is unticked on a cast role.

Note on hours, place or materials

The answer isn't the free one and the note is empty.

Reason for no substitution

Substitution is Not allowed and the note is empty.

Hourly rate

Days were worked, but the hours or amounts needed to work out a rate aren't there.

Days worked

No worked days are recorded yet.

Entrepreneurship profile

The crew member hasn't shared their profile with the project owner.

Declaration

The profile is shared, but it holds no signed declaration.

Valid document

A shared document has expired.

Proof of insurance

None of the shared documents is an AOV or liability certificate.

Points to

Opt-outs after the start

The first invoice is dated before the crew member signed.

Bound working hours

Hours were agreed as free, yet days were worked with a set call time.

Location-bound work

The place of work was agreed as free, but the role has to be on set during the shoot.

Personal obligation

Free substitution was agreed on a cast role.

Rate below the threshold

The effective hourly rate is under €38.

Art. 7:610a window

Over the last 3 months they worked for you 20+ hours every month, or on at least one day every week for 13 weeks (art. 7:610a BW).

Recurring relationship

The crew member worked on earlier projects of yours.

More dependency than declared

They declared they didn't do 70% or more of a year's work for one client, while 70% or more of their CrewShift days that year were with you.

Hierarchy

The project's approval chain has three or more levels.

The dependency comparison only counts days in CrewShift, so work done outside it makes the real share smaller. Substitution Only with the client's consent isn't flagged when its note is empty.

A check with no open points says so. That only means the data CrewShift knows about is complete.

Checks

The figures on screen are live. Role criteria and open points come from the latest check instead. They carry an As at line with the date of that check and stay empty until a first check has run.

A check is a snapshot of the whole record at that moment, sealed as a PDF the same way deal memos and invoices are. Older checks stay in the list under Checks.

• Manual check: tap Run a check now whenever you want one. Tap it again within 10 minutes and you get the same check back.
• Interim check: runs automatically after the first day on the engagement has been approved.
• Final check: runs automatically once the project's last shooting day is 14 days away or closer.

The interim and final check run once each, in the daily run, and only for a countersigned memo with ZZP terms. They land in the project owner's Inbox under ZZP records. Tap Seen on the check in the record to clear it from the Inbox. The record itself doesn't change.

Export

Every check has two downloads.

• PDF: the sealed record, with a certificate page that carries the hash of its contents. The PDF is always in Dutch.
• Zip: that same PDF, plus facts.json with the figures and the content hash from the certificate page. The crew member's sealed declaration is added for as long as they still share their profile with the project owner.

The Zip puts the agreement, the figures behind it and the crew member's declaration in one file you can pass to your adviser or the Belastingdienst.

Your own record (crew)

On the project, go to Hours & pay and tap ZZP record under the Signed deal memo card. You see what the producer sees, read-only, and you can download every check. Running checks and marking them as seen is the producer's side, so there's nothing for you to acknowledge.

What the producer gets from your profile depends on your own sharing switch.

Please note

These figures are automatically calculated by CrewShift and are provided for information only. Verify them yourself before relying on, paying, sending or filing them. CrewShift is a software tool and does not provide financial, tax, payroll or legal advice. You remain responsible for their accuracy.