Zzp dossier

The zzp dossier is a record of one engagement: one crew member, on one project, under one deal memo. It brings together the self-employment terms you agreed in the deal memo, the hours that were actually worked, what the schedule and the approval chain show about how the work was organised, and — when the crew member shares it — their own entrepreneurship evidence.

The dossier passes no judgement. There is no score, no percentage, no traffic light and no colour. It shows what the record shows and it names what is missing. What follows from that is for you and your adviser.

You reach it from a confirmed negotiation in the project's Negotiations panel. Crew members reach the same page for their own engagement, from the deal memo in Hours & pay. Their view is read-only: they can open and download every check, while running a check and marking one as seen are the producer's actions.

The zzp terms in the deal memo

Before you send a deal memo you answer four questions about how the work will be organised. They are part of the memo, so the crew member reads them before signing and countersigns them with the rest.

1. Working hours — does the crew member set their own hours, are they coordinated with the production, or is it something else?
2. Location — does the crew member choose where the work happens, is it coordinated with the production, or something else?
3. Materials and equipment — own equipment, or the client's, and on what footing (quality requirement, coordination, settled separately, other)?
4. Substitution — may the crew member send someone else freely, only with consent, or not at all?

Any answer other than "freely" opens a note field. The note is where you write down why: a call time exists because the whole unit shoots at once, a location is fixed because the set is there, substitution is excluded because the role is personal. A non-free answer with no note is listed as a missing item — not because the answer is wrong, but because the reason is not recorded.

Below the questions sit two joint opt-outs. Both parties declare them together, and both signatures on the memo date them.

• Gelijkgestelden-regeling — the payroll-tax rule that treats some contractors as if they were employed; the law allows both parties to opt out of it jointly, in writing, before the work starts.
• Artiesten-regeling — the payroll-tax rule for performing artists; the same joint opt-out applies, and it is only offered on a cast position.

Checks

A check is a snapshot: the dossier as it stood at that moment, sealed as a PDF the same way deal memos and invoices are sealed. Older checks stay; each one is its own record.

• Manual check — the producer runs it, any time, from the dossier page.
• Interim check — runs automatically once the first timesheet on the engagement has been approved.
• Final check — runs automatically fourteen days before the project's end date.

The interim and final check land in the producer's Inbox and stay there until the producer marks them as seen. Marking one as seen does not change the record; it only clears the item.

What the dossier shows

The dossier is laid out per point of view, the same on screen and in the PDF:

1. Engagement and parties — project, role, dates, who signed what and when.
2. Terms in the deal memo — the four answers, their notes, and both opt-outs with the date each signature was given.
3. Role criteria — the points that belong to this job title: what to specify about the work and its quality, the specialism it asks for, how far instructions may go, how a location or fixed time is motivated, and how substitution is handled. Each one names its source.
4. Hours and rate — days, hours from call to wrap, the amount for labour, and the effective hourly rate against the €38 per hour proposed for the presumption of employment in art. 7:610aa BW. Per day: call time, clock-in, clock-out, hours, amount.
5. Embedding in practice — on how many worked days a call time was set, how deep the approval chain runs, whether the work rules are locked to a template.
6. Dependency — days, hours and amounts with you per year, the art. 7:610a BW windows restricted to your own projects, and earlier projects of yours this crew member worked on.
7. The crew member's entrepreneurship — the answers from their signed declaration (business risks, acquisition, clients per year, tax treatment, investments) and their insurance and other documents with expiry dates.
8. Open items — everything the record does not hold, and everything it points to.

Sections 6 and 7 only fill in across clients when the crew member has switched sharing on for you in their own entrepreneurship profile. Until then the dossier says the profile is not shared, and that is itself an open item. You cannot request it from here; it is their switch to set.

Open items come in two kinds, and the wording says which: something is missing (not recorded anywhere — a note, a declaration, a countersignature), or the record points to something (a call time on a day whose hours were agreed as free, an hourly rate below the threshold, a 7:610a window that is met, an approval chain three levels deep, or a year in which the crew member declared they did not work 70% or more for one client while 70% or more of their days recorded in CrewShift that year were with you). That last item only compares what CrewShift knows: work outside CrewShift makes the real share smaller. Neither is a failure and neither is graded.

Export

Every check can be downloaded two ways.

• PDF — the sealed dossier, with a certificate page carrying the hash of its contents.
• ZIP — the same sealed PDF, plus facts.json with the underlying figures exactly as they were computed, plus the crew member's sealed declaration when they shared one.

The ZIP is the form to reach for when the Belastingdienst sends a letter of enquiry about an engagement: it holds the agreement, the figures behind it and the crew member's own declaration in one file, each part sealed and hashed.

Please note

These figures are automatically calculated by CrewShift and are provided for information only. Verify them yourself before relying on, paying, sending or filing them. CrewShift is a software tool and does not provide financial, tax, payroll or legal advice; the user remains responsible for their accuracy.