Your inbox

The Inbox collects every open action from all your projects in one place.

On me, waiting and closed

The Inbox has three tabs:

• On me: items that need your action now.
• Waiting: items where the ball is in the other person's court.
• Closed: offers that ended without a booking, kept for reference.

Each tab label shows how many items it holds. Only On me feeds the number on the Inbox tab in the bottom bar, so that badge tells you at a glance whether anything needs you. Waiting and Closed never add to it.

What is on me

The On me tab sorts everything that needs your decision into sections. From top to bottom:

• Timesheets: hours to review and approve, if you're a producer, a co-producer or an approver in the approval chain.
• Hours corrections: a proposed change to a day's hours that you accept, decline or counter.
• Invoices: crew invoices to approve. As crew you also find your own invoices here when they need you: one the producer sent back for changes, a late-cancellation fee invoice ready to send, or one marked as paid that waits for you to press I received it.
• Schedule changes: days added, moved or removed on a booking, waiting for your answer (see schedule changes).
• Call time changes: the old and new call time on an upcoming day you're booked for (crew). Nothing to sign: press Got it to clear it (see call time changes).
• Fee waivers: a producer's proposal to waive your late-cancellation fee, to accept or decline (crew).
• Planning requests: scenarios a planner submitted for approval (producers and co-producers, see Reviewing planner requests).
• Negotiations: offers where it's your turn to respond. Crew also get the deal memo here: press Review & sign deal memo to sign it. For a producer, an accepted offer stays here until you press Review & send deal memo.
• ZZP records: interim and final ZZP checks that ran automatically (project owner). Open one and press Seen on the dossier page to clear it.

Timesheets, offers, schedule changes and fee waivers open right in the list, and you act on them there. A planning request has a Review button that opens a review sheet over the Inbox. The icon next to it opens the scenario in the planner. Invoices, hours corrections and ZZP checks take you to their own page, although a submitted invoice also has an Approve button on its row.

Recently completed

If you send offers, Recently completed sits at the bottom of On me. It lists deal memos your crew signed and schedule changes they accepted or declined in the last 7 days. Nothing there needs action, and it never counts toward the badge.

A red Declined on a signed booking means that crew member keeps their old dates and is not on the new day. Find a replacement or talk it through with them. On an offer that wasn't signed yet, a red Declined means the offer lapsed and that person is not booked.

What is waiting

The Waiting tab holds what you've acted on that now sits with someone else: an offer you sent or countered, an invoice you submitted, an hours correction you proposed, and schedule changes or fee waivers still waiting for an answer.

Approvers also see hours that are still with someone below them in the chain. Producers and co-producers see every timesheet and invoice still on its way up, and a timesheet shows who has it now ("with" and the approver's name). Your own submitted hours don't appear in Waiting. You follow them on the project's Hours & pay tab.

Waiting is read-only. An item moves back to On me when it's your turn again, for example when the other side counters your offer. To withdraw an offer, open it in the project's Negotiations tab (see Ending a negotiation).

If you co-produce a project

As a co-producer you share most of the owner's inbox. Hours and invoices that reach the top of the chain land on On me for both of you, along with hours corrections and planning requests, and the first of you to act settles it. Fee waivers proposed on the project show under Waiting.

Offers and schedule changes are the exception. They sit with whoever sent the offer. ZZP checks go to the project owner only.

What is closed

The Closed tab keeps offers that ended without a booking (declined, cancelled or expired). It shows up to the 30 most recent from the last 90 days.

A closed offer can't be reopened and has no buttons. Tap it to see the full thread: the terms that were on the table and the reason given if it was declined.

Confirmed bookings never appear here. You find those in your projects, together with the signed deal memo.